This competency assessment assesses the following Outcome(s):
IT460M6-6: Evaluate system performance to support data driven decision making and continuous process improvement.
PC-3.2: Interact with others in a professional manner using appropriate communication and presentation skills.
Migration Plan and Post-Implementation Presentation
Summary:
The transition from the old system to the new system requires you resolve several outstanding business, technical, and project issues. This assessment asks you to put together components of a conversion plan switching from one system to another, address contingency plans, and assess costs and benefits to ensure the new system was meeting the necessary requirements. You must present these analyses to your client in a video format! This assessment tests your skills of communication, problem solving, decision making, listening skills, negotiation, and assertiveness.
Scenario:
Mystic Brewery, a local start-up, is ready for the final system implementation. The integrated system includes features like a process management project planner, inventory management, POS interface, accounting module, and marketing communication. Your role is to investigate migration plans, recommend a conversion strategy, propose a business contingency plan, assess costs and benefits.
Purpose:
Investigate migration plans and post-implementation activities, create a presentation, and record a video for your clients. Recommend a conversion strategy with data-driven decision-making, negotiate a business contingency plan, assess costs and benefits using data metrics, and propose a statement for continuous process improvement.
Assessment Instructions:
Part One: PowerPoint presentation:
Title Slide, Template, Presentation, and Layout:
- Choose a template that highlights the importance of data-driven insights.
- Explicitly mention the focus on data-driven decision-making and continuous process improvement.
- Be creative!
- Create an introduction that summarizes the work you have done with Mystic Brewery and the purpose of this presentation.
- You can extrapolate figures and make other logical assumptions based on the information presented in the scenario. Make up appropriate details to support your presentation. The key to this portion of the assignment is to identify the types of information and measurements that could be used and demonstrate professional communication skills.
Conversion Strategy:
- Describe a proposed data conversation strategy for transitioning from the old system to the new system.
- Introduce the concept of leveraging data for decision-making.
- Recommend a strategy allowing real-time data capture and analysis.
- Highlight the role of continuous improvement in adapting the strategy based on ongoing data insights.
Business Contingency Plan:
- Emphasize the role of data in identifying potential risks.
- Discuss how continuous monitoring and data analysis contribute to the adaptability of the contingency plan.
Assess Costs and Benefits:
- Introduce Key Performance Indicators (KPIs) related to system performance and business outcomes.
- Use data visualization for projected benefits and costs.
Project Assessment/Post-implementation:
- Stress the significance of data-driven post-project assessment.
- Propose continuous improvement mechanisms based on data analysis.
- Suggest ways to incorporate user feedback and system performance metrics for iterative enhancements.
Overall Enhancement:
- Encourage proposing innovative ideas for continuous process improvement based on data insights.
- Suggest feedback loops, ensuring post-implementation data feeds back into the system for continuous enhancements.
- Emphasize establishing a culture of continuous improvement through data-driven insights.
Conclusion and References Slide:
- Summarize key points emphasizing data-driven decision-making and continuous process improvement.
- Include references slide of complete APA entries.
Part Two: Video Presentation
Record a 5 to 8-minute video summarizing key details of the presentation. Once you have completed your visual presentation, record a video presentation as if you were presenting it to your clients. Create a video of yourself giving the presentation. You can use the Record Slide Show capabilities in PowerPoint to record yourself giving the presentation. You can also use a screen recording program such as Screencastify (www.screencastify.com) or Screencast-o-matic (screencast-o-matic.com) to record and create your video. Other recording options are acceptable. Save your video as a separate file so it can be submitted to your instructor.
If you have a video camera and would like to record yourself giving your presentation, that is acceptable as well. Be sure both you and the presentation are visible in the video.
Whatever you use to record your presentation, please save it into a common video format such as .MP4 that your instructor can play. You may also host on YouTube or other streaming services, if you host externally, please provide that link to your instructor.
The video should be a summary of the key details of your presentation. This video should demonstrate you advanced understanding and effective usage of interpersonal skills that embody professional demeanor. You will want to demonstrate your communication skills, problem solving, decision making, listening, negotiation, and assertiveness.
Video Presentation:
- Showcase how data will be utilized for monitoring and evaluating system performance.
- Address the benefits of the to-be system and certainty of the benefits.
- Address the costs of transition and certainty of costs.
- Discuss data-driven decision-making.
- Highlight the iterative nature of the project, focusing on meeting the client and customer needs while aiming for continuous improvement post-implementation.
- An ideal timeframe for this presentation would be between 5 and 8 minutes.
Directions for Submitting Your Assessment
- Name your PowerPoint document with the following convention: IT460_Module6-LastName-FirstName (using your own name). Also submit corresponding .MP4 files used for the presentation.
- Make sure you read all instructions carefully and review the rubric before submitting to the Dropbox.